Friday, 26 October 2012

Example of how to make induction and handbook relevant


Hello,


Since it would be impossible to make individual sources that are relevant to 21 different projects I think instead we should think about making templates of how to organise a group session, one to one session or a teaching assistant mentoring workshop. Or at least give a brief example of definition of what the session entails. I was thinking maybe in terms of the induction, was to give a slide on what each of these are also and again offer things to think about when organising each session. Just so they actually know what they are doing. Not only copuld the handbook include a page on each of the different types of mentoring but one of the slides could take a similar format to this:

Group Mentoring

What is it?

Group mentoring involves a group of individuals who engage in a mentoring relationship to achieve specific learning goals. There are many ways to approach group mentoring. Three of the most popular are facilitated group mentoring, peer-group mentoring and team mentoring.

Peer-group mentoring brings together peers with similar learning interests or needs. The group is self-directed and self-managed. It takes responsibility for crafting its own learning agenda and for managing the learning process so that each member's learning needs are met and everyone derives maximum benefit from each other's knowledge, expertise and experience.

Why do group mentoring?

Because group mentoring involves more than two individuals, it promotes diversity of thinking, practice and understanding. The diversity of perspectives that emerges from group mentoring interaction is a powerful motivator for employee development. Group mentoring supports individual accountability, establishes a more-connected workplace and provides a welcome alternative for those who learn better in group settings.


Things to think about when organising a session

Readiness for Group Mentoring

Readiness starts with clear articulation of the goals and purposes for the group mentoring concept. An organization must develop a standard of expectation and practice for mentoring groups. It must clarify roles, and the responsibilities of the individual participants and the group must be mutually understood.

1.    Align your group mentoring process so that it fits your organization’s culture.

2.    Establish ownership for mentoring groups in the organization.

3.    Get the right infrastructure in place to support the group mentoring process.

4.    Provide adequate budget and time.

5.    Articulate roles and responsibilities in group mentoring.

Friday, 12 October 2012

StAMP Handbook


What needs to be added?

-          A cover page (possibility)

-          Colour

-          New font? More professional

-          What staff can provide

-          Perhaps shorten the information down. Smaller handbook.

-          Information tailored for people working on iCity e.g. who are they targeting resources at?

-          Information about the blog/troubleshooting.

-          Staff partner details/information

-          How to promote your project and gain mentees

-          A simple blog guide

-     A list of all projects that are being ran this year in StAMP

What needs to be removed?

-          Possibly page 1 with Stuart’s quote.

-          Page 27

-          Do we really need the SMART and STAR techniques?

What needs to be changed?

-          The layout of the pages, make everything look neat and tidy

-          Combine some of the sections and shorten them. E.g. do’s and don’ts with planning a mentoring sessions.

-          include a clear list with responsibilities that every mentor needs to undertake

-          We need to make it relevant for all the different types of mentoring projects, some people say they did not use it because the tips were not to do with anything they did.

-          The frequently asked questions. Look at what questions mentors asked last year and include them instead of outdated/irrelevant questions.

-          The benefits page needs to be changed. Use bullet Points instead of paragraphs.


Possible inclusions:

-          Templates for different kinds of sessions

1.       Workshops

2.       Tutorials

3.       Induction

First possible questionnaire


1.       What faculty are you from?

Please circle the appropriate faculty

BIAD / PME / ELSS / BCBS / Health / TEE

2.       What are the goals/aims of your project?

 

3.       What are your personal goals/ambitions to achieve this year during the scheme?

 

4.       What are your main concerns /worries about the scheme this year?
 

 

5.       What are you looking forward to the most about being involved in StAMP?

 

6.       Do you think this project will enhance your University experience?

Please circle the appropriate answer

Yes                         No

7.       Do you think this project will influence your University grades?  

Please circle the appropriate answer

Yes                         No

8.       Were you involved in this scheme last year?

Please circle the appropriate answer

Yes                         No

If yes, why did you choose to participate again this year?

Friday, 5 October 2012

What we require from staff


Staff Slides in Induction Session.
What we require from staff:
-          Maintain regular contact with your student partner, arranging face to face meetings whenever your mentoring project needs to be developed.
-          To already have a plan and a sense of direction of what your mentor needs to be doing and to have already explained it to them.
-          Ensure that mentor payments (timesheets) are submitted as quickly as possible and not to be forgot about.
-          You are in a partnership with your mentor, so you must:
1.       Respect their views
2.       Take their views into consideration when commencing your project.
3.       Develop your mentoring project together
-          Ensure that you have identified a mentoring project that your mentor can benefit greatly from and also contribute to as well.
Idea – Perhaps do some sort of exercise in the training session to encourage them to begin the first stage of their project in a discussion. Then they can deliver their findings or plans to the group. Mentoring team can aid with their feedback and can also go round the room and help whilst they are in discussion?
Example of Exercise
1. The group decides who should be the primary contact person in relation to your project.
2. The group’s contact person immediately exchange contact information with the mentors involved in their project, arrange the first meeting with the mentor(s) as soon as possible
3. Start a project dairy for the group, tell each mentor to record today’s events as their first entry as practice for the blog.
4. Make a “team contract” for the project group: Go through your project criteria and establish the final result (the team contract). All group members have to sign the contract and a copy of the signed contract has to be handed in.
5. Before attending the first meeting with your staff or student partner, the group must prepare an agenda for the meeting. Some points to consider when preparing for the meeting:

a. What is it about the project that is especially appealing to you – what could be your focus working with the project?
b. How would you like to/prefer to collaborate with the staff/student partner and other relevant stakeholders or target groups?
i. Who do you need to interact with?
ii. Will you need to visit different internal departments, meet external partners, arrange interviews or focus groups with stakeholders or target groups?
6. As part of the first meeting with your staff/student partner you must present and discuss a plan for the collaboration. Your plan should include at least:
a.       A timeline providing an overview of “phases” or other milestones related to your project
b.      Details about the collaboration (activities and meetings) and a sketch for the rest of the project for the coming weeks.  

October 2012 StAMP Project: Mentoring Skills


Discussion Group Mentoring

Things to consider:

-          Identify ways for your mentor to answer any questions that students may enquire about in post lecture break out groups, and the method of delivering any feedback gained during this.

-          Ensure your student partner knows any core readings for your module, and is able to explain them in broader context for struggling students in the Reading Focus Group.

-          Make sure the mentor has sufficient knowledge of the assignments related to the course, and what is required in them in terms of module content for walk in group sessions.

-          To start to develop ideas for group sessions for mentees when holding a reverse lecture, so that each weekly topic can be engaged with to its maximum capacity.

-          Discuss timetables including dates and times, where you and your mentor can initiate meetings to develop the project or when to be available for any Online Group Forums.

Teaching Assistant Mentoring

Things to consider:

-          Have you narrowed down and identified areas of your course that you and your mentor need to focus on in terms of course development and lesson implementation?

-          Does your mentor have basic knowledge of your lecture content so that they are ready for any re-cap mentor sessions where this will be reviewed and explained.

-          Go over any activities you would like your student partner to aid you with, and make certain that they are able to demonstrate these activities to pupils and retrieve any materials that may be required for the session when Assistant mentoring.

-          Do you need to supply your students with key materials of the course in order for them to feedback about the curriculum development of a certain module, and arrange ways to better improve or create a new lesson plan?

Placement Mentoring

Things to consider:

-          Are there students on your course that you have identified that may require the use of a One to One Mentor?

-          Have you selected a particular class that your student partner can help in? Preferably a class that your student is comfortable and knowledgeable enough to be an academic tutor in.

-          Do you have the relevant resources so your student partner can focus on a particular skill and provide walk-in or one to one tutorials on that skill?

-          Were the mentors successful in the examination process when they did it? And is their knowledge of the exam and what is required in it sufficient to teach to others.

-          Do your mentors know what readings and theoretical frameworks are involved in exams? And can they explain them in depth to others?

-          Are there any exam techniques you can supply in exam revision sessions?

Induction Mentoring

Things to consider:

-          Do your mentors know properly about the services each of their faculty offers? E.g. student services, CAS, Student’s Union

-          Prepare a list of common questions that are asked to staff, so that mentors could get a brief picture of what may come up for preparation’s sake for University Mentoring.

-          Are there areas of your course induction that need to be improved? And if so, what measures do you need to take to fill in those gaps.

Workshop Mentoring

Things to consider:

-          Are your sessions catered for all types of people in your workshop e.g. does it enable less confident, capable students to have equal input to the sessions?

-          Have you identified parts in your course where sessions can hone practical skills for students on your course and created possible activities in order to showcase them?

-          Have you identified ways to correctly display techniques to other students in workshops and direct mentees when they perform them incorrectly?

Employability mentoring

Things to consider:

-          Have you identified the criteria to enhance employability? E.g. how to make a good C.V or Covering letter.

-          Organise workshops to go through each of these employability attributes and devise ways to create a portfolio of some kind.

-          Create a list of interview skills that can be taught in a workshop and acted out in some kind of scenario setting.

-          Offer work experience or internship opportunities to mentees so that a career path can be identified.

-          Create a timetable when the mentors will be available for appointments or walk in sessions.

Thursday, 19 July 2012

Mentoring Website

Here is the link to this mentoring website I found. It has some pretty good ideas for training and best practices for mentoring. http://www.mentoringgroup.com/index.html#

Wednesday, 11 July 2012

My final thoughts

Hello everyone,

It is my last day in the office today at CELT at BCU and I'm very sad to be leaving. Unfortunately I can't make it to see Kirk and the team come from America because I will be living at home back in Leicester with my sister and my newly born Nephew. So I would just like to take the opportunity to apologise to Kirk and any of his company that has travelled over for not be able to attend the few days you are here. However, I do wish you a great stay and hope you enjoy your time in England and hopefully, I will see you soon whether its over in America or in England next academic year!! Hopefully you will be blogging any thoughts or ideas for the scheme that you come you come up with anyway.

I would also like to say that my time at CELT running the StAMP team alongside Luke and Melissa has been brilliant and I have taken a lot way from it. I want to thank Luke and Melissa a lot for helping me to develop as a person and a professional. It has been pretty dam sweet this year and I look forward to a couple of months time when I will be back for my third year at BCU and hopefully more time at CELT! I hope the StAMP scheme or some other form of mentoring scheme will be up and running by this time because I would definitely like to be a part of it again. Apart from that I don't really have much else to say besides have a good summer everyone!

My posts that I've left on the blog are all work and checklists that I have been conducting on my own, so if anyone needs them to refer to then they will just be on here.

Au revoir,
Jamie

Ceara Hodierne Interview Questions

Due to the student name above not being able to travel in to the University I let her fill out a series of questions instead of conducting the filmed interview.


Interview Questions for Ceara Hodierne

        Introduction – Can you please state your name and faculty?
My name is Ceara Hodierne, I am studying Nursing Adult DipHE. 


        Why did you get involved with the scheme?
I wanted to be a student academic mentor for several reasons: firstly because I am  due to qualify in September and one of the desirable requirements for a staff nurse is to have mentoring experience which I knew would be achieved throough succesful completion of this post, therefore I knew that being a Student Academic Mentor would make me more employable. Secondly, I was excited to get involved with a scheme that allowed me to combine my Nursing with my passion for teaching.  Thirdly, the memories of being a student not knowing exactly what to do and feeling as though I had been thrown into the deep end therefore I wanted to be there to prevent students from feeling that way or supporting them if they do. Lastly, I was looking for an additional form of employment.


        How have you found working on the scheme so far?
Originally I found that the BCU didn't have much direction for us with regards to what they wanted us to do, therefore the primary challenge of working on the scheme was to identify areas of the university where students lacked support and create a demand for our service. This was an interesting challenge that made the experience of actually supporting students more wothwhile because I had worked hard to identify where help was needed, implemented the help and received postive feedback. It has been an enjoyable expeirence work as a team to create resources and plan sessions and I have found that I  have been able to develop key organisation and communication skills .




        How has the relationship with your staff partner been?

I have received lots of support when I have asked for it.



        How has the relationship with your mentees been?

The mentees appear to be very comfortable approaching me in sessions and through email. They have been responsive to my feedback and grateful for the extra support, especially when councilling students on a one to one basis.



        Can you briefly describe some of the things you have been doing?

As stated above I have needed to identify where there was a demand for the Student Academic Service therefore I have been corresponding with lots of different members of staff within the Personal Development Department, Numeracy Support, the head of the Mahara E-Learning Portfolio programme and various other staff. From that I have been given the task of possibly creating new practise papers for the numeracy exams, I have a meeting with the head of Numeracy to discuss how much he wants me to be involved with numeracy. I have assisted with the development of materials and resources to support students with Mahara, attended meetings in order to coordinate the Mahara support and have succesfully completed a Mahara drop in session and I am currently working on organising further sessions. I have also assisted students with Mahara queries which has included them emailing my student account with questions and I have responded to them with both the answers and helpful guides and information for them to read.
I plan to attend my old senior school with the university to encourage the student their to undertake Nursing as a career and to explain to them what the course entails and what achievements I have gained from the course. I am due to support one of the members of staff with a new online resource where I will be testing it for the new students.
        What difficulties have you come across so far?
Creating a demand for our service, it has required iniatiative and investigation but it has made the outcome more rewarding.


        Do you feel that you have helped students?
Definitly, I have had some excellent feedback from students.


        How have you gone about planning your sessions?
By meeting with my fellow mentors to coordinate the materials and resources, meeting with the mentors before our Mahara session to plan what information we can give, it what format, style etc. Due to the fact that our first student contact was a drop in session we couldn't really plan the session as the help we would be providing the students would be based upon their individual needs however we did decide that we were going to approach the students on an individual basis and rather than answering their questions or completing a Mahara activity for them, we would instead give them the helpful resources we had created and give them the oppertunity to do it themselves.


        What resources have you used?
Internet, Mahara, email, posters and forums.


        What are you most proud of?
Our first Mahara drop in session, we released the email on Thursday to say that there would be a session the following Monday and ten people attended the session and left having achieved a goal such as submitting a Mahara page, identifying what needed to be achieved on each Mahara page or completing a personal development plan. It was particuarly satisfying to see a session that we had created resources for, that we had planned, that we had advertised and that we had run be so succesful.


        Is there anything you can think of to help improve the scheme?
No.


        Has your attitude towards University life changed since becoming part of the scheme?
Yes, you don't realise how much support is available to students until you become part of the team trying to make students aware of it and encouraging them to ask it.

Thank you for taking your time out to answer all these questions.

Regards,
The StAMP team. 

Final Interview Check-list


Hey guys this is the final check-list for our interview process. These are all the people that I have managed to interview. A lot of people ignored so if it looks a bit empty most of them didn't reply. These interviews are mostly stored on the Voxur, but there are a couple of the flip camera and on phones. 

Interview Checklist for Mid-Evaluation

Adam Bradbury;

Adrian Mateescu;                       12/06/2012                    2:00pm                                     DONE

Afzal Miah;

Alex Kempster;

Algirdas Sakickas;

Ayaz Mahmood;

Camilla-Corrine Harvey;

Ceara Hodierne;                        26/06/2012                    15:00pm                                   DONE

Charlotte Greenhalgh;                7/06/2012                     12:00pm                                    DONE

Chris Horrocks;

Christelle Roberts;                      24/05/2012 -                 12:00pm -                                 DONE

Christina James;                        8/06/2012                     10:30am                                    DONE

Christopher Newnham;

Christopher Powell;

Dayle Stancliffe;

Emma Buckley; 

Emma Sinha;                             7/06/2012                     11:00am                                    DONE

Fawaz Jokogbola;                      23/05/2012 –                 15:00pm -                                  DONE

Henry Nnani;                                                                                                                   DONE

Iram Nazz;                                6/06/2012                     11:00am                                     DONE

Jamie Morris;                                                                                                                  DONE

Jane Croke;                                                                                                                    DONE

Joan Bounds;

Joanne Hall;

Jonathan Bridgewater;               9/05/2012 –                   13:00pm -                                  DONE

Jonathan Colen;

Kapil Kapur;                              13/06/2012                    9:45am                                      DONE

Katie Hodrien;                           14/06/2012                    12:30pm                                     DONE

Kerri O'Shea;                             20/06/2012                    11:00am                                    DONE

Khadija Tul Kubra;

Lorenzo Beretta;                        12/06/2012                    13:00pm                                    DONE
Luke Seager; 

Mahatama Uppal;                       10/05/2012 –                 13:00pm -                                 DONE

Mantas Jankus;                          26/06/2012                    4:00pm                                     DONE

Maria Gulzar;                             23/05/2012 –                 13:00pm                                   DONE

Mariam Mahmood;                     23/05/2012-                  11:30am -                                 DONE

Martina Branimirova Aleksieva;                                                                                        DONE

Mayank Goel;                            15/06/2012                    15:00pm                                    DONE

Megan Caulfield;                        27/06/2012                    12:00pm                                   DONE

Melissa Johnston;                      15/06/2012                    13:00pm                                   DONE

Melissa Tisdale;                         9/05/2012 –                   14:00pm                                   DONE

Michele Prosser;                        12/06/2012                    10:00am                                   DONE

Minh Truong;                             20/06/2012                    14:00pm                                   DONE

Natalie Harris;

Nierodha Perera;

Philip Rumenov Stoyanov;

Rares Hasmasan;

Reema Angrish; 

Richard Burke;                           19/06/2012                    1:00pm                                     DONE

Rory Patrick Howard Unwin;

Ross Golightly;                           12//06/2012                  10:00am                                   DONE

Sheikh Sela;

Siara Nawaz;                             4/07/2012                     11:00am                                   DONE

Sihlangu Tshuma;                      15/06/2012                    4:00pm                                     DONE

Sophie Hibbs;                            13/06/2012                    15:00pm                                   DONE

Uzair Delair;

Varshini Narayanan;                   14/06/2012                    12:00pm                                   DONE

Victoria Caroline Kiff;                  23/05/2012                    12:00pm                                   DONE

Vijaya Jyothsna;                                    13/06/2012                    15:00pm at Gosta Green DONE